21 October 2007
EXETER CITY SUPPORTERS TRUST
BOARD OF SOCIETY MEETING
ST JAMES CENTRE, 6.30PM THURSDAY 25TH OCTOBER 2007
AGENDA – PART A
1. Welcome and apologies for absence. Chair
Apologies – Neil LeMilliere
2. Minutes of Meeting of 19th September 2007.
Chair/All
3. Minutes of Meeting of 6th October 2007. Chair/All
4. Matters Arising from 19th September and 6th October 2007 CP/All
5. Reports from Sub-Boards:
a) Finance CP
Finance Group Update
Budget Monitoring
b) Operations/Community TB / FJ
Community Sub Group Minutes
KIO Meeting
6. Framework Agreement NM / CP
The two documents consolidate the lengthy discussion at the last BoS meeting.
Can you please read these in advance of the meeting, so that we can focus
on final amendments.
Document 1
Document 2
7. Trust / Club Chair CP
8. Co-Options from Supporter Groups CP
9. Issues for Consideration at Joint Board Meeting ALL
10. Any Other Business:
a) Grecians Re—Cycling TB
b) Corporate Membership DM
c) Aims & Work Groups Reports CP
e) Calendar of Tasks CP
11. Date of Next Meeting - Tuesday 13th November 2007
21 October 2007
Exeter City AFC Supporters' Society Limited Ballot 2007
One of the fantastic things about the Trust movement is the spirit of co-operation
around the country within the Trust movement. Adversaries on the field the
teams may be, but at the end of the day we are all supporters of football
and the clubs we support and there is a common bond. In my view community
clubs are the way forward and both Exeter City and Lincoln City share a similar
heritage, Trusts born out of adversity. It is therefore an honour to be asked
to be the returning officer for the Exeter City AFC Supporters’ Society
Board elections for 2007.
One unfortunate aspect of the democratic process this year was the intervention
of a postal strike causing disruption to the Royal Mail delivery service.
The Supporters’ Trust at Lincoln, as the independent adjudicators of
this election decided to extend the arrival date of all ballot papers to midday
on 15th October. We hope this meets with the approval of the Exeter City Trust
due to the unforeseen events of last week.
The result of the Exeter City AFC Supporters’ Society Limited Ballot
for 2007 is as follows.
MIKE COOPER - 272 Votes
CHRIS PHILLIPS - 263 Votes
ROY SLACK - 246 Votes
ADRIAN GIBB - 243 Votes
PETER TOMLINSON - 235 Votes
ANDY COLE - 207 Votes
ALISTAIR YATES - 169 Votes
14 ballot papers were spoilt, the vast majority due to no membership number.
A total of 341 ballot papers were received of which 3 were e-mail ballot papers.
The Lincoln City Supporters’ Trust wish their counterparts at Exeter
every success for the rest of the season both as a Trust and as a community
owned football club.
Best wishes,
Rick Keracher
Returning Officer
19 October 2007
David James Backs Exeter City ‘Kick It Out’ Game
Devon based Portsmouth and England goalkeeper David James is helping Exeter
City kick racism out of football.
The Premiership goalie has sent a special message to support this Saturday’s
designated ‘Kick It Out’ game between Exeter City and Rushden
and Diamonds.
His contribution will appear in The Grecian, City’s official programme
for the match. This is an extract:
“Football is a game for all. Everyone should have the opportunity to
play, watch and participate in sport. I have seen in countries all over the
world the power that sport, especially football, can play in the lives of
everyone – boys and girls, men and women, those with physical or learning
disabilities, no-one should be excluded”.
The Kick It Out game is timed to be part of the national 'Kick It Out' week
of action from 18-30 October.
The aim of the week is for community groups, footballers and fans to come
together behind the message 'One Game, One Community'.
A series of initiatives are being organised by The Grecian's 'Kick It Out'
group,which is backed by the Supporters' Trust, to underline Exeter City's
zero tolerance of racism on or off the field.
"We want everyone in the community feeling welcome to matches at St
James' Park. We are making good progress but the designated game is a further
opportunity to show what we are all about at Exeter City - a friendly community
club" said Fran Jenkin for the Exeter City 'Kick It Out' group.
Exeter City have been praised for their previous designated days which extend
back 10 years to 1997. The national 'Kick It Out' campaign says that "The
Grecians fly the flag impressively for the Conference".
Anyone who would like to help on the day would be very welcome. Please contact
the organisers at kickitout@exetercityfc.co.uk.
12 October 2007
Notice of Trust AGM - Agenda
Below is the agenda for the forthcoming Trust AGM. There are links to
important documents. Please note the instructions regarding proxy votes.
We look forward to seeing as many Trust Members as possible at the Annual
General Meeting, when the results of the Board of Society election will be
announced.
NOTICE FOR PUBLICATION
The Annual General Meeting of the Supporters Trust will be held at the Fountain
Centre, adjacent to the St James’ Centre on Saturday,
20th October, 2007 at 11.30 am. The Agenda is:
1. Welcome and Introduction.
2. Apologies for Absence (contact Roger Conway as indicated below).
3. Minutes of the previous Annual General Meeting
of 21st October 2006.
4. To receive the annual report
for the period ending 31st May 2007.
5. To receive the audited
accounts for the period ending 31st May 2007.
6. To appoint Stephen Bright as the Society’s auditor for the current
financial period.
7. Elections:
(a) To elect 6 members of the Board
(b) To elect the Secretary
8. Report on Future Electronic Elections –
Martin Lawrence
9. Priority Ticket Issues – report from Martin
Robertson, Trust Member and Season Ticket Holder
10. Season Ticket Holder Compensation –
Neil LeMilliere
11. Any Other Business
(a) Update on Drivers Jonas report – Tony Badcock
Proxy votes are regulated by rules 52 and 53 of the Trust rules which states
Rule 52. A proxy is to be appointed as follows:
a) In writing;
b) In any usual form or any other form which the Society Board may approve;
c) Under the hand of the appointor or of their attorney duly authorised in
writing; and
d) By depositing the appointment document at the registered office of the
Society or at such other place within the United Kingdom as the Society shall
specify not less than two clear days before the day fixed for the meeting
at which the proxy is authorised to vote Where the appointment document is
exercised by an attorney on behalf of the appointor the authority under which
it is executed or a copy of such authority certified notarially or in some
other way approved by the Society Board is to be lodged with the appointment
document.
If this procedure is not followed the appointment of the proxy will be invalid.
Rule 53 The following further rules apply to proxies.
a. No person other than the Chair of the meeting can act as proxy for more
than 3 members.
b. Any question as to the validity of a proxy is to be determined by the Chair
of the meeting whose decision is to be final.
c. A proxy need not be a member of the Society
If you wish to nominate a proxy to vote for you at the AGM, please advise
Roger Conway via one of the methods outlined below by 18th October 2007.
If there are any items or resolutions for discussion at the AGM they need
to be forwarded to the Trust Secretary, Roger Conway via email at roger@rogerconway.co.uk,
telephone 01823 270754 in writing to 19 Roughmoor Cottages, Frieze Hill, Taunton,
Somerset, TA1 1HA for consideration of addition to the agenda by 13th October
2007
We currently do not have a Chief Executive. If you are interested in being
appointed to this role please contact Roger Conway as outlined above.
Following the close of the formal business of the meeting, there will be
an opportunity for a members “question and answer session”.
7 October 2007
Trust Financial Statement and Report 2007
The Trust's Financial Statement and Report for 2007 is now available. A copy
can be viewed by clicking on the link below:
Trust
Financial Statement and Report 2007 (PDF file 88kb).
5 October 2007
Election Votes - Postal Strike - Latest
As you are aware, a postal strike has been effected. This has come at an
unfortunate time, towards the end of the election timescale for Board of Society
posts.
It has been agreed with the Election Returning Officer than all votes which
are date stamped up to and including the deadline date (6th October), and
received by next Thursday (11th October), will be included within the election
count. Unfortunately, given the deadlines for the AGM, it has not been possible
to extend the voting timescale.
Can we please ask, therefore, that if you intend to vote, you post letters
by tomorrow, the formal deadline.
5 October 2007
Latest Winner of Director's Box Places
The latest winners of 2 places in the Director's Box are:
Grays (6th October): Anna Mogford
Salisbury (9th October): Charlotte Braund
Rushden (20th October): Richard Harvey
The Trust Board of Society and the Club Board have agreed to make two Director's
Box places available at each home game.
The two places will be for Trust members and are allocated by way of a random
draw from the membership database.
3 October 2007
ECFC Brick Scheme Press Release
In the past few months there has been some understandable concern raised
from fans regarding the status of the ECFC Brick Scheme. It is as a result
of this unease amongst fans that the Supporters' Trust feels it only fair
to clarify the situation regarding this disappointingly long term project.
Following failed attempts in the past to source specially engraved bricks
for this project from a number of suppliers, we are now in a position to announce
that the Trust in conjunction with the football club, have successfully identified
a suitable supplier for these bricks, and that this supply has now reached
the Football Club. It is hoped that these will now be erected adjacent to
the new club shop ready for the ECFC v Rushden & Diamonds match on the
20th October.
We would like to emphasise that the Trust and Football Club have regarded
the completion of this project as a priority for some time, and have sincerely
regretted the failure to delivery of this project to date. Principally this
failure has been due to circumstances beyond our control and have resulted
from supply difficulties. Together both Exeter City and the Supporters' Trust
would like to thank fans for their support and patience, we sincerely hope
that following the completion of this project we will be able to reflect on
this scheme and move forward in a positive manner.
Should you have any queries regarding details of this project please feel
free to contact the Supporters' Trust via post at ECFC Supporters' Trust,
PO Box 231, Exeter, Devon. Alternatively you may email us at trust@ecfc.co.uk
or pop in to the Trust's new office adjacent to the Centre Spot bar.
Thank you all for your much valued support.
